Current Draft Minutes
NORTH PLAINS LIBRARY BOARD
REGULAR SESSION MEETING MINUTES
WEDNESDAY, March 20, 2013
NORTH PLAINS PUBLIC LIBRARY
31334 NW COMMERCIAL STREET, NORTH PLAINS, OR 97133-6215
1. CALL TO ORDER
Chairman Jennifer Knowles called the meeting to order at 7:32 p.m.
2. FLAG SALUTE
3. ROLL CALL
Library Board Members Present:
Jennifer Knowles, Janelle Beuley, Mark Perkins, Laura Templin, Mark Susbauer
Library Board Members Absent: None (excused)
Library Staff Present: Debra Brodie, Library Director
Council Representative Present: Councilor Robert “Butch” Kindel
Visitors Present: None
4. CONSENT AGENDA
A. Agenda Approval
B. Wednesday, February 20, 2013 Regular Session Minute Approval
M. Susbauer presented the following motion that was seconded by L. Templin.
MOTION: Approve the Consent Agenda and Minutes as presented.
ACTION: Unanimously approved.
5. PUBLIC COMMENTS None
A. Library Director Report – March 20 through April 17, 2013
Storytimes. Children ages 0-6 are invited to participate every Wednesday at 11:30 a.m. in the children’s section of the Library. The Special Guest Storytime on March 20 will feature Becky and her 4H Bunnies. Learn how to take care of rabbits and listen to hare-raising stories. Youth Librarian Jackie will host Storytime on March 27 and April 10. Story reader Miss Marion will be our guest on April 3, and the story theme will be Tricky Tales. The Special Guest Storytime on April 17 will feature Farmer Clark’s Goats. Learn how goats live on the farm and listen to stories about other barnyard animals.
Library Book Club. Come to the Library on Thursday, March 21 at 7:00 p.m. for a discussion of Where Lilacs Still Bloom by author Jane Kirkpatrick. This book is based on the life of Hulda Klager, a German immigrant and farm wife in Washington state. What began as a quest to create an easy-peeling apple for her pies becomes her driving purpose: a time-consuming interest in plant hybridization that puts her at odds with family and community, as she challenges the early twentieth-century expectations for a simple housewife.
On Thursday, April 18 at 7:00 p.m., the book for discussion will be The Oath by Jeffrey Toobin. Supreme Court Chief Justice John Roberts and President Barack Obama are both brilliant and charismatic men, determined to change the course of the nation. However, Roberts is liberal, and Obama is conservative, which puts them at odds at every turn. With four new justices on the Court in five years, this is a dramatically different Supreme Court, playing for high stakes.
Craft Night. Bring your knitting, crocheting, or other personal craft projects to the Library on Thursday, March 28 from 6-8 p.m. for an evening of camaraderie and dedicated handiwork time.
Writers’ Group. Share your writing projects and receive feedback from peers on Thursday, April 4 at 6:30 p.m. at the Library. New members are welcome to join.
First Friday Flick. Free family movie nights occur on the first Friday of each month at 6 p.m. at the Library. The PG-rated, 2012 computer-animated comedy film to be shown on April 5 is Wreck-It Ralph, featuring a “bad guy” arcade-game character who is tired of being overshadowed by the “good guy,” so he sets out to prove he’s got what it takes to be a hero. Seating is limited. Refreshments will be served.
Friends of the Library Meeting. There will be a regular meeting of the Friends on Monday, April 8 at the Library from 7:30-9 p.m. New members are welcome to attend.
Super Saturday – The Portland Ballet. K-6th graders will enjoy this mini-performance and sample ballet lessons from dancers in the ballet troupe beginning at 1:00 p.m. on Saturday, April 13 at the Jessie Mays Community Hall.
Author Visit – Chantal Kelly. Discover Italy’s charming Amalfi coast through the eyes of tour guide and travel writer Chantal Kelly on Thursday, April 11 beginning at 7:30 p.m. at the Library. Part travelogue and part history, her book, Gelato Sisterhood on the Amalfi Shore, will fascinate anyone who’s ever wanted to indulge in travel to Italy. The author will have her book for sale and for signing after her presentation. This event is sponsored by The Friends of the North Plains Public Library.
Art of the Story – National Library Week. April 13-20 marks the 9th annual Storytelling Festival, hosted by the Washington County Cooperative Library Services. This year’s festival features five professional storytellers: Kim Weitkamp, Patrick Ball, Bill Ratner, Rick Huddle, and Anne Rutherford. Performances will be held throughout the week at libraries within the county: http://www.wccls.org/festival. The Library will host Kim Weitkamp, performing “A Girl Named Kimmy,” at the North Plains Elementary School at 6:30 p.m. on Thursday, April 18. This free program is designed for adults and children ages 6 and up.
Performer Rich Glauber will be featured at the Summer Reading Program kickoff event at the North Plains Elementary School during the last week of May, just before the first day for children to register for the reading program on June 1. The performer is free to the North Plains Library, courtesy of the Oregon College Savings Plan. This is the third year our library has benefitted from this partnership. Mr. Glauber’s program is a high energy, interactive mix of songs, movement and comedy, using guitar, accordion, voice and some props (scarves, percussion etc.) The focus is on building community spirit and fun through music.
Photographer Tom Jacquemin from Hillsboro will display his landscapes and portraits in the computer room during the months of April and May. A reception will be held, and D. Brodie will ask the Friends of the Library to help with refreshments. Prior to his showing, the walls will be painted, and the new art hanging system, provided by the Friends, will be installed.
J. Beuley noted that the Special Guest Storytime in March occurred on the third Wednesday of the month as it usually does, but because it took place during a school day, her children were not able to attend. She asked that staff consider offering special programs such as this during holiday/break weeks and/or during school in-service days.
B. Library Statistics Report. The February report again reflected a dip in circulation statistics over the previous month. Volunteer hours, however, were up due to February’s One Book One Community (OBOC) events. It was noted that although there were more OBOC activities at the Library, the door count was about 100 less than the previous month. D. Brodie will investigate how to determine the percentage of first-time checkouts on the SelfCheck machine in comparison to first-time checkouts at the Circulation Desk and report those figures each month.
C. Financial Report. D. Brodie indicated that payroll was not updated with January’s figures; the payroll amount reported is still through December only. The City’s supplemental budget process just occurred earlier in February, and Budget
Committee meetings for fiscal year 2013-2014 have not yet begun.
D. Friends of the North Plains Public Library Report. M. Susbauer reported that the Friends met on March 11, but he was not in attendance. D. Brodie was at the meeting and reported that the Friends 1) discussed plans for hosting author Chantal Kelly, 2) approved paying for Ralph Medica to build wooden side-gates for the 3M detection system gate, 3) approved the purchase of a new spin-and-win device for use during the Summer Reading Program, and 4) debriefed from the OBOC events.
7. OLD BUSINESS
A. Marketing Strategies. J. Knowles reported that there was a get-together of the CIVICTechnologies’ “CommunityConnect” representatives from WCCLS libraries on Thursday, February 21 to meet the president of the company, Marc Futterman. He presented the mapping software to the group and briefly addressed individual goals for use of this software. D. Brodie commented that the CIVICTechnologies’ demographic descriptions of patron types have provided ideas for magazine subscriptions that might be popular with our service area clientele.
B. Long Range Plan Discussion of Topic Areas “Adult Services.” . A list of local activities that mesh with the overall WCCLS Long Range Plan activities during the current three-year levy cycle period was discussed by staff and presented by D. Brodie. Library Board members received and discussed the information below:
The next Topic Area of discussion will be “Access.”
8. NEW BUSINESS
A. Library Board Position Available in July. Library Board member Janelle Beuley will be concluding her term at the end of June and will not seek reappointment because she intends to move to Montana. After brief discussion, it was determined that D. Brodie will advertise for candidates in April and May on the City and Library websites and inside the Library. The Library Board will conduct interviews at its June meeting and make a recommendation to City Council. Council members may or may not choose to also interview candidates. It is anticipated that an appointment will be made at the July 1 or July 15 City Council meeting in order for the new member to be in place for the July 17 Library Board meeting. Library Board members asked D. Brodie to contact a former candidate, Stephanie Ferris, to inform her of the upcoming vacancy.
B. Library Budget for Fiscal Year 2013-2014. A draft budget for the next fiscal year was distributed by D. Brodie for Library Board member review. Highlights included the following information.
Revenues: Anticipate $5,000 in fines and fees, $4,000 in Staff and Volunteer fundraising efforts, $6,000 from the Friends of the Library for materials, $1,000 from the Oregon State Library (Ready to Read Grant), and $99,405 from WCCLS.
Expenditures/Personnel: Payroll expenses may include another raise for Library Clerks as proposed by the City Manager in order to bring them closer to market rate. A modest cost-of-living adjustment may be proposed for other employees.
Expenditures/Materials and Services: The telephone system switch from CenturyLink to Comcast is expected to bring savings. The 3M SelfCheck machine will require a service contract beginning in September for $1,500-$2,000 per year. Background checks for new hires and new volunteers will cost $38 each.
Expenditures/Capital Outlay: Because all computers were replaced this fiscal year, no new purchases are anticipated for next fiscal year.
Expenditures/Allocated Expenses: These services from other departments increased during the supplemental budget process but are expected to remain similar in the new fiscal year.
L. Templin presented the following motion that was seconded by J. Beuley.
MOTION: Forward the proposed Library budget as presented to the City Manager for consideration with the understanding that if substantial changes are subsequently made, the Library Director will alert Library Board members so that they may determine if they wish to convene for further discussion.
ACTION: Unanimously approved.
10. AGENDA ITEMS FOR NEXT MEETING
A. Long Range Plan Discussion (Access)
B. Library Budget for Fiscal Year 2013-2014
NEW BUSINESS As needed
11. ANNOUNCEMENTS AND INFORMATION
J. Knowles adjourned the meeting at 8:39 p.m.
Debra Brodie, Library Director
Minutes Approved: ________________