C. Rules of
Conduct for Library Users
F. Volunteers
G. Youth
Safety and Supervision
H. Information
for Parents and Guardians
I. Interlibrary
and Interagency Cooperation
J. Circulation
K. Confidentiality
of Library User Records
L. Collection
Management - Request for Reconsideration of Materials
M. Surplus
Books and Similar Materials
N. Donations
O. Programming
P. Bulletin
Board - Display and Distribution of Literature
Q. Exhibits
and Displays - Request for Reconsideration of Exhibits or Displays
R. Internet
and Other Technology
S. Use
of Library Equipment - Projector
T. Use
of Library Meeting Room
U. Adoption
of American Library Association (ALA) Policies
V. Adherence
to City Rules and Regulations
W. Finances
X. Strategic
Plan (WCCLS and North Plains Public Library)
A.
LIBRARY MISSION
HISTORY
Drafted
07/16/2014
Revised
by Library Staff 08/07/2014
Approved
by Library Board 09/10/2014
POLICY
To connect people with information, resources,
and experiences for personal enrichment and enjoyment and to engage and strengthen
the community.
BACKGROUND
Former
Library Mission Statement:
The
mission of the North Plains Public Library is to provide materials and services
to help community residents to meet their informational, educational, and
recreational needs.
Emphasis
is placed on obtaining current, popular materials in various formats, stimulating
children's interests in reading and learning, and supporting students.
Because
a democracy is maintained by an informed citizenry, the City of North Plains
promotes lifelong use of its library as a resource for daily living and
decision-making.
REGULATIONS
All
Library staff will provide reference and reader advisory services to the public
and will work in cooperation with the City of North Plains, the Friends of the
Library, the Washington County Cooperative Library Services (WCCLS) and other organizations
and agencies to provide experiences for the public and to foster a positive
sense of community in North Plains.
HISTORY
Drafted
07/16/2014
Revised
by Library Staff 08/07/2014
Approved
by Library Board 09/10/2014
Updated
by Library Staff 07/01/15
POLICY
The North Plains Public Library adheres to the “enhanced”
level of Standards for Oregon Public Libraries for open hours based on service
area population.
BACKGROUND
Quantitative standards for total hours the library is open to
the public in a week are divided into three categories and are based on service
area population served.
REGULATIONS
During
Fiscal Year 2015-2016, the Library will be open Monday through Wednesday from
10 a.m. to 7 p.m., Thursday and Friday from 10 a.m. to 6 p.m., and Saturday
from 10 a.m. to 5 p.m. The Library is
generally closed on Sundays but will be open during the summer from 1 – 5 p.m.
from July 12 through August 30, 2015.
The
library will be closed these holidays:
New
Year's Day (January 1)
Martin
Luther King Day (3rd Monday in January)
President's
Day (3rd Monday in February)
Memorial
Day (Last Monday in May)
Independence
Day (July 4)
Labor
Day (1st Monday in September)
Veteran's
Day (November 11)
Thanksgiving
Day (4th Thursday)
Christmas
Day (December 25)
When
a holiday falls on a Sunday, it will be observed on the Monday following.
On
Thanksgiving Eve, the library will close at 5 p.m.
On
Christmas Eve, the library will close at 2 p.m.
On
New Year’s Eve, when it falls on a Monday, Tuesday, or Wednesday, the library
will close at 5 p.m.
C. RULES OF CONDUCT FOR LIBRARY USERS
HISTORY
Drafted 07/16/2014
Revised by Library Staff 08/07/2014
Approved by Library Board 09/10/2014
POLICY
The North Plains Public Library is
committed to providing an atmosphere where people of all ages may come to read,
browse, do research, or study in safe, clean surroundings.
BACKGROUND
This policy has been established for
all patrons. If a patron is not
responsive to the needs of other library users or disregards the policies
protecting patrons, staff, and library property, the patron will be asked to
leave the library.
REGULATIONS
Please respect the right of everyone
in the library to enjoy a pleasant environment.
While in
the library, PLEASE DO:
·
Abide
by all library procedures and comply with requests of library staff.
·
Obey
all applicable federal, state, and local laws.
·
Report
immediately any behavior that is disruptive, threatening, abusive, bothersome,
or questionable in any way.
·
Ask
for help when you need it.
·
Treat
others with dignity and respect.
·
Turn
off or silence any audible devices or equipment before entering the library
(cellular phones, pagers, radios, toys, etc.).
·
Respect
other users' privacy.
·
Park
bicycles, skateboards, roller blades, etc. outside, away from entrance.
·
Wear
footwear and shirts.
·
Remain
on the premises to supervise children aged 7 and younger.
·
Adhere
to the Internet Access and Computer Use Procedure
·
Check
out your library materials before leaving.
DO NOT ENGAGE IN PROHIBITED BEHAVIOR:
·
Smoke
inside the library, near the front door, or by the bicycle rack.
·
Eat
or drink while using the Library’s computers/electronic
devices or while in the computer room.
·
Eat
in the main library area. (Lidded drinks
are allowed while patrons are seated at tables in the main library.)
·
Bring
pets into the library unless they are service animals.
·
Talk
on cell phones in the library computer room.
·
Remain
on the premises after the posted library hours.
·
Enter
areas posted for use by library staff only.
·
Run,
engage in loud, boisterous behavior, or create a public disturbance.
·
Disobey
the reasonable direction of a library staff member.
·
Bring
into the building large bags or bundles that create an obstacle or take up
seating.
·
Disturb
others because of poor personal hygiene.
·
Use
the restrooms to bathe, shave, wash hair, etc.
·
Place
feet on furniture.
·
Sleep,
loiter, or camp on library premises.
·
Panhandle
or solicit for sales or charity.
·
Conduct
surveys, gather signatures for petitions, or distribute materials within the
library.
·
Bring
firearms or large knives inside the library.
(CHL holders are exempt.)
DO NOT ENGAGE IN ILLEGAL BEHAVIOR:
Any illegal activity will be
immediately reported to the North Plains Police Department.
·
Harass
patrons or staff.
·
Damage
or deface library property.
·
Possess,
sell, distribute, consume, or be under the influence of alcohol or illegal
substances.
·
Engage
in sexual conduct.
· Violate any Federal or State statute or local ordinance.
D. PUBLIC RELATIONS POLICY
HISTORY
Drafted
08/13/2014
Revised
by Library Staff 01/08/2015
Approved by Library Board 01/21/2015
POLICY
The North Plains
Public Library will prepare and distribute informational materials to its
patrons and the general public regarding the services and programs provided.
BACKGROUND
For patrons to be
supportive of the North Plains Public Library, they must be knowledgeable about
the Library’s aim and purpose and activities.
Public relations efforts must promote effective partnerships and
highlight the various benefits provided by the Library.
REGULATIONS
As taxpayers who fund Library
operations, the public has a right to know what is occurring in the Library,
and Library staff members have an obligation to see that the public is
systematically and adequately informed.
Programs, services,
and policies will be regularly featured on printed materials (e.g. posters,
bookmarks, banners), in press releases and newsletters, and on websites, online
calendars, and social media. Themed
displays will be created. Bulletin
boards in the Library and elsewhere in the community will be utilized as appropriate.
HISTORY
Drafted 08/13/2014
Revised
by Library Staff 01/08/2015
Approved by Library Board 01/21/2015
POLICY
The North Plains
Public Library strives to meet the needs of its patrons. The Library welcomes all suggestions and
encourages patrons and other community members to submit comments about how
Library staff members and volunteers might improve patron experiences in the
library, in using library resources, or in attending programs.
BACKGROUND
Suggestions and
feedback from library users are among the most important resources in
determining what materials, services, and programs to offer in libraries.
REGULATIONS
The Library Director, Volunteer
Coordinator, and Youth Librarian review comments from the website and from the
Suggestion Box and determine what action to take.
HISTORY
Drafted 11/22/2014
Revised by Staff 12/04/2014
Approved by Library Board 12/10/2014
POLICY
The North Plains Public Library
Volunteer Program seeks to provide, maintain, and enhance library services for
its citizens. Volunteers are viewed as a
valuable resource for this library and its staff. Volunteers shall be extended the right to be
given meaningful assignments, the right to effective supervision, and the right
to recognition for work done. In return,
volunteers shall agree to actively perform their duties to the best of their
abilities and to remain loyal to the goals and procedures of the library.
BACKGROUND
A library volunteer is anyone who,
without monetary compensation, performs a task on behalf of the library and
under the direction of a library employee.
The library volunteer program fosters advocacy for the library in the
community by increasing community involvement and awareness.
The program attempts to involve as
diverse a range of the community as possible in order to more accurately
reflect the service population of the library.
Volunteers may be utilized in most of the library’s activities and serve
at all levels of skill. The program
helps to extend and enhance the work provided by paid staff but in no way
replaces it.
REGULATIONS
All potential volunteers are first
required to fill out the Library Volunteer Application. Persons aged 14 and older are eligible to
apply. It is a requirement of the city
that all volunteers aged 18 and older be fingerprinted and pass a police
background check. Once officially
accepted into the program, all volunteers are given an orientation by the
library Volunteer Coordinator prior to performance of any task.
Volunteer service may be terminated at any
time by either the volunteer or the Volunteer Coordinator.
G. YOUTH SAFETY AND SUPERVISION
HISTORY
Drafted 08/26/2014
Revised by Library Staff 09/25/2014
Approved by Library Board 10/21/2014
POLICY
Young people of all ages are welcome
in the library. Children aged seven and
younger must, at all times, be attended and adequately supervised by a
responsible adult or adolescent while using the library or its computers and
while attending programs.
BACKGROUND
Children left unattended are
vulnerable in public settings. They may
become frightened or anxious or restless.
They have the potential to disturb others if they misbehave.
REGULATIONS
Parents and
guardians are responsible for ensuring that children act in
accordance with the library rules; that their behavior does not present a
safety hazard to themselves, other users, or library property; and that their
behavior does not interfere with the use of the library by others.
Library staff members attempt to
ensure the safety of children in the library, but their duties as providers of
library services prevent them from being able to supervise each individual
child. When children are using the
library, it is the responsibility of parents or guardians,
not that of the library staff, to supervise their children.
It is
suggested that parents and guardians introduce children to library
staff and assure them that if they were ever to become lost or frightened,
staff members are there to help.
Children should know that if they ever feel uneasy or uncomfortable with
another person in the building, they should tell a staff member immediately.
During programs either
at the library or at the Jessie Mays Community Hall, persons responsible for
the activity and behavior of children aged seven and younger shall
remain in the activity area with the children.
If the person in charge of the children at that time cannot be located,
the children will be referred to the North Plains Police Department.
Parents and guardians should be
familiar with the library hours of operation and should not leave children at
the library before opening or after closing.
Staff are
responsible for dealing with unacceptable behavior. Violations of policies and rules may result
in expulsion from library premises.
H. INFORMATION
FOR PARENTS AND GUARDIANS
HISTORY
Drafted 08/26/2014
Revised by Library Staff 09/25/2014
Approved by Library Board 10/21/2014
POLICY
A child of any age may obtain a
library card with proper identification.
Unless restricted by parents or guardians, children have access to and
may check out any materials in the North Plains Public Library or from the
public libraries in Washington County.
They also have access to a wide range of databases and other Internet
resources.
BACKGROUND
Obtaining a library card represents an
important step in a child's educational experience, as well as a major step in
learning responsibility. It facilitates
participation in the summer reading program.
REGULATIONS
Library materials can be expensive and
charges will be made for lost or damaged items.
Parents and guardians should show children how to treat library
materials with care.
It is both the right and responsibility
of parents and guardians to guide their children in making reading and viewing
choices since public libraries contain information and materials representing a
broad spectrum of values and ideas, as well as a wide variety of interests and
abilities. The library staff does not
act in the place of parents; it is up to each family to set guidelines for use
of library materials. Upon request, a
parent or guardian may place a restriction of access on their child’s card to
G, PG, PG-13, or R rated movies.
Access to the Internet is open to
all. The library provides Internet
filtering in the library; however, it is a parent's or guardian's
responsibility to ultimately provide guidance in the use of the Internet. To assist, the site http://www.safekids.com features
advice and tools on topics such as sharing apps and services (such as Instagram
and Snapchat), cyberbullying, safe searching with Google and YouTube, Facebook
privacy, etc.
The library protects the privacy of
its cardholders. Information about
materials borrowed cannot be given out to anyone other than the cardholder,
except in the following circumstances:
If
parents or guardians wish to pick up materials that are on hold for a child or
seek information about what is checked out on a child’s library card, they must
either have the child's card with them, know the
child’s card number, or have their cards “associated” according to WCCLS
procedures. If materials become overdue,
thus incurring fines and/or fees for the parents or guardians of children under 18 years of age, then library staff may divulge the
amount due and the specific items checked out.
The library provides a welcoming
environment and resources, including staff and volunteer assistance, to assist
students in their homework and research activities.
I. INTERLIBRARY AND INTERAGENCY COOPERATION
HISTORY
Drafted
08/13/2014
Revised by
Library Staff 01/08/2015
Approved
by Library Board 01/21/2015
POLICY
The North Plains Public Library subscribes to the mission
statement of the Washington County Cooperative Library Services (WCCLS): The libraries in Washington County work
together in a spirit of cooperation that extends beyond local boundaries in
order to provide excellent countywide library services to all residents.
BACKGROUND
WCCLS has been in existence since 1976. It currently consists of 15 public libraries
and 2 special libraries. The North
Plains Public Library joined WCCLS in 2007.
REGULATIONS
Washington
County and the City of North Plains enter two contractual agreements at the
beginning of each levy cycle. The
current contract period for the Public Library Services Agreement and for the
WCCLS Information Network Agreement extends from fiscal year 2011-2012 through
fiscal year 2015-2016.
II.
J. CIRCULATION
HISTORY
Drafted
07/16/2014
Revised
by Library Staff 08/07/2014
Approved
by Library Board 09/10/2014
POLICY
The
North Plains Public Library follows policies and procedures developed by the
Washington County Cooperative Library Services (WCCLS) for circulation of
library materials.
BACKGROUND
To
facilitate circulation of materials within the cooperative system, member
libraries employ consistent, service-oriented procedures that encourage
responsible library use and ensure equitable access to library resources.
REGULATIONS
Fines
and Fees
The
North Plains Public Library does charge fines for items in its collection that
become overdue. Materials borrowed from
other WCCLS member libraries are also subject to overdue fines. Payments are accepted at the North Plains
Public Library for all libraries’ fines and for all libraries’ fees for lost
materials. Borrowing privileges are
suspended on accounts with $10.00 or more outstanding in fines and fees. Accounts with charges of $50.00 or more are
referred to a collection agency. A
parent or guardian is financially responsible for all charges on a minor
child's library card.
Cultural
Passes accrue overdue fines at the rate of $10.00 per day, and interlibrary
loans from outside WCCLS are subject to charges from the owning libraries.
North
Plains Public Library staff, volunteers, Library Board members, and Friends of
the Library members must pay overdue fines like all other borrowers.
Return
Drop Box
Most
WCCLS materials may be returned to the North Plains Public Library (inside the
building or in the drop box located adjacent to the rear parking lot) or to any
other WCCLS branch library. Notable
exceptions to this are Cultural Passes, Nook Readers, Kindle Readers, Discovery
Kits, and Kill-a-Watt electric usage monitors, which must be returned to the
library from which they were checked out.
Lost
Cards
A
valid WCCLS library card is required for checking out materials or using
wireless access for personal laptop computers.
In accepting a library card, the cardholder assumes responsibility for
any item that anyone checks out on this card and for payment of any charges
thus incurred in accordance with check-out policies. Loss, theft, or possible unauthorized use of
the card must be reported to the library immediately. The cardholder is responsible for all items
checked out prior to notifying the library of loss, theft, or possible
unauthorized use of the card.
K. CONFIDENTIALITY OF LIBRARY USER
RECORDS
HISTORY
Drafted
07/16/2014
Revised
by Library Staff 08/07/2014
Approved
by Library Board 09/10/2014
POLICY
Library
user registration records and library user reading/viewing records will be kept
confidential by North Plains Public Library staff and volunteers.
BACKGROUND
The
freedom to read and freedom of access to ideas and information can exist only
where access to materials is available with the maximum protection of privacy
for the individual. These freedoms are
implicit in the First and Fourteenth Amendments to the Constitution of the
United States.
REGULATIONS
Neither
staff members nor volunteers of the North Plains Public Library shall divulge
information about patron records.
Neither
staff members nor volunteers of the North Plains Public Library shall divulge
information that identifies patrons with library materials borrowed.
Requests
for information about patron and/or circulation records received by court order
or by a law enforcement agency shall be referred to WCCLS.
At
the point when items become overdue, records pertaining to those items will
become open to the person financially responsible for payment of money owed.
G.
HISTORY
Drafted
10/12/2014
Revised
by Library Staff 11/06/2014
Approved
by Library Board 12/10/2014
POLICY
The
North Plains Public Library obtains, organizes, and makes available
recreational and informational materials in print and non-print formats. The focus of the collection is popular
fiction and non-fiction items for adults, young adults, and children. The Library will meet and maintain a
materials count minimum of 10,000 items and will strive to meet and exceed
three items per capita based on the current service area population.
BACKGROUND
Materials
are selected to meet the needs of the entire community, including consideration
of the needs of individuals with visual, physical, mental, and learning
disabilities. No material is excluded
because of the race, nationality, religion, gender, sexual orientation,
political or social view of either the author or of the material. Selection of materials by the library does
not mean endorsement by the library or the city of the contents or the view
expressed in those materials.
Membership
in WCCLS allows public access to materials and resources beyond the financial
and physical means of the North Plains Public Library. Electronic and other methods of information
access and interlibrary loans outside the WCCLS system are also valid and
necessary ways to meet patron needs.
REGULATIONS
1. Materials
a. Responsibility
for Selection
Collection
development and the overall selection of materials is the responsibility of the
Library Director. Qualified staff
members are assigned to read reviews and other sources of purchasing
information, to monitor collection usage, and to make selections. In addition, all library staff members,
volunteers, and members of the general public are encouraged to submit
suggestions for possible purchases. A
suggestion box is available in the library, and online at http://nplibrary.org/books-movies/suggestions-for-purchase/.
b. Principles
of Materials Selection
Selectors
must exercise professional judgment, experience with subjects and materials,
and knowledge of the community served in order to make non-biased selections
that meet the collection objectives of the library. They also have a professional responsibility
to be inclusive, not exclusive, in selecting materials. All recommendations and donated materials,
print and non-print, are reviewed using the same criteria. Criteria considered in adding materials
include, but are not limited to:
·
Collection
Management Policy
·
Existing
subject coverage
·
Public
interest; patron requests (e.g. WCCLS “Sizzlers”)
·
Publication
date, usually within a current two-year period
·
Price
and budget constraints
·
Timeliness
of topic and/or contemporary significance
·
Accuracy
and objectivity
·
Community
relevance
·
Current
or historical significance of author
·
Permanent
value as source material or interpretations
·
Widespread
popularity of an author or series
·
Diversity
of viewpoint
·
Creativity,
imagination, reading enjoyment, and popularity
·
Suitability
of physical form, technical quality of production, and durability
c. Specific
Criteria
When
possible, hardcover books with good bindings will be purchased. When hardcover is not available, trade
paperback editions are purchased. When
no other editions are available, mass-market paperbacks may be purchased. Some Easy Reader, Juvenile, and Young Adult
titles will be purchased in paperback.
The library does not actively collect materials published by vanity
presses or on-demand publishers.
Individual
items, which in and of themselves may be controversial or offensive to some
people, may be selected if their inclusion will contribute to the range of
viewpoints in the collection as a whole and the effectiveness of the library’s
ability to serve its community.
Unabridged
works are preferred in all categories, though abridged versions of classics may
be acquired to inspire readership. In
addition, Graphic Novels are included in the collection to encourage and
support the growing interest in this area.
Specialized
materials of limited community interest will not ordinarily be purchased. Referral to other library collections and
interlibrary loan will be used to supply patrons with these materials.
Multiple
copies of the same title are not routinely purchased. Gift copies that duplicate popular items
already in the collection are welcome, within two years of publication date.
Supplementary
materials for students and information for specialists are provided in a
limited number of fields, as WCCLS libraries avoid unnecessary duplication in
subject areas which are the special prerogative of other community
resources. Textbooks are purchased only
when the information also serves the general public or is unavailable in other
form.
Formats
the library does not purchase or accept as donations for the collection at this
time include mass market paperback books, oversized coffee-table books, audio
cassettes, VHS movies, or music CDs.
d. Replacement
and Maintenance
The
library keeps the collections vital and useful by retaining or replacing
essential material and by removing on a systematic and continuous basis those
works which are worn, outdated, of little historical significance, or no longer
in demand.
Items
will not automatically be replaced because of loss or damage. Replacement decisions will be based upon
demand for title, number of other copies available in the WCCLS system,
existing coverage of the subject/genre in the collection, and availability of
newer (more appropriate, more accurate, or better presented) materials on the
subject.
Removal
of damaged, lost, or not returned items is continuous. In order to maintain active, up-to-date,
useful collections, selectors will periodically examine materials in terms of
relevance to user needs and selection criteria.
Other factors to be considered will include circulation performance,
currency, scope and depth of coverage, popularity, and available shelving
space. Items no longer useful to the
collection will be weeded and disposed of according to the North Plains Library
Board policy on Declaration of Surplus Books and Similar Materials.
e. Access
Processing
and shelving materials shall in no way reflect a value judgment of the
materials. There will be no labeling of
any item to indicate its point of view or bias.
All materials shall be shelved in their proper order on open shelves,
freely and easily accessible to the public, except for irreplaceable or
frequently stolen materials which may be specially shelved to protect them from
theft or damage.
Because
reading, listening, and viewing are individual, private matters, the North
Plains Public Library assures full, confidential, and unrestricted access to
information and materials for all patrons.
Individual or group prejudice about a particular item or type of
material or resource may not preclude its use by others. While patrons are free to select or reject
materials for themselves or their own minor children, the freedom of others to
read or inquire or view will not be restricted.
Children are not limited to the children's or young adult collections. The library does not stand in loco
parentis. (See the Information for
Parents/Guardians policy.)
2. Scope of Selection
a. For
Adults
The
Adult Fiction book collection provides for the wide range of interests of the
general reading public, including classics in the field and those meeting the
popular demand for recreational reading.
Materials will not be eliminated because of coarse language or violence
or frank discussion of sexual episodes, any one of which may be objectionable
to some people.
The
Adult Non-Fiction book collection includes materials in all major Dewey Decimal Classification subject categories:
000 Computer science, encyclopedias and books
of facts
100 Philosophy and psychology
200 Religion. The library strives to maintain a
well-balanced collection representing the major religions and their sacred
scriptures including material which introduces and explains the basic concepts
and practices of the various religions and beliefs. The library does not add materials of a
strictly proselytizing nature. The
collection encompasses popular studies on new ideas and movements which are
taking place in religion today.
300 Social
sciences: political science, economics,
law, public administration, social services, education, commerce,
communications, transport, customs, etiquette, and folklore. The library purchases standard and popular
materials which deal with particular types of law, such as real estate, taxes,
marriage, and divorce for the lay reader.
400 Language
500 Science: mathematics, astronomy, physics, chemistry,
earth science, paleontology, physiology, genetics, ecology, botany, and zoology
600 Technology: medicine, engineering, agriculture, food,
crafts, child rearing, manufacturing, and building. The library generally purchases standard and
popular materials in health, nutrition, hygiene, disease and medicine that are
primarily of interest to persons outside the medical profession. More in-depth and technical materials are
available through referral to other library collections and interlibrary
loan. Authoritative, scientific, and
popular materials about sex are provided for the general reader at various ages
and reading levels.
700 Arts: landscape design, architecture, sculpture,
drawing, painting, interior decoration, printing, photography, music, sports,
and recreation
800 Literature
900 Travel, history, geography, biography
Many
of the books in large print format are on loan from WCCLS; the library does not
generally purchase in this area.
b. For
Children and Teens
The
Juvenile and Young Adult Fiction and Non-Fiction collections provide for a wide
range of interests on subjects of interest to and within the comprehension of
children from preschool through young adult and within many of the same Dewey Decimal Classification subject areas as listed above. Some titles may be purchased to support heavy
classroom use, however, the library cannot replace the
classrooms' or media centers' responsibility to support their own curriculum.
c. Non-Book Materials
The
library will collect and make available materials for all ages in the following
special formats: periodicals, newspapers, and DVDs. New formats will be added to the circulating
collections as reading or viewing equipment becomes widely available in our
community and quality materials are available at reasonable prices.
Many
of the audio books for adults, teens, and children are on loan from WCCLS, as
the library does not actively purchase in this area.
The
library acquires, makes available, and encourages the use of movies to serve
the general informational, educational, and recreational needs of both adults
and juveniles. The collections strive to
be popular in nature, and do not contain specialized material for the exclusive
use of one particular group. The collections
may include materials for school or college curriculum use when the information
also serves the general public. Feature
films will be purchased to satisfy the public's need for recreational materials
and to serve differing tastes and interests.
Classics, popular titles, award winners, as well as other broad-based
genres will be included. The video
collections are designed for the individual viewer and no films will be
eliminated because of coarse language, violence, sexual episodes, or an R rating,
any one of which may be objectionable to some people. It is the library's responsibility to protect
the rights of mature viewers.
The
library provides a portal to the world of online information via access to the
Internet. Many valuable local, national
and international sources of information are available online. However, it is important that users realize
the Internet is a global entity with a highly diverse user population and
information content, and that not all sources on the Internet provide accurate,
complete or current information. It is
up to the user to evaluate the validity of information found. It is also important to note that the library
cannot censor access to materials or protect users from materials they may find
offensive. However, library staff will
guide users to quality information on the Internet, will provide advice in
effective search techniques, and through WCCLS, will provide access to
authoritative databases.
d. Non-English Languages
To
meet the needs of students, teachers, and a moderate Spanish speaking
population in the immediate area, the library strives to maintain a collection
of Spanish language picture books and juvenile literature. Selection of these items is based on
availability, popular demand, quality of the publication, and price. Other items are readily available for
borrowing from other WCCLS libraries.
3. Request for Reconsideration of Materials
Any
objection to the presence or absence of library material will be given a fair
hearing. All complaints will be referred
to the Library Director who may discuss the matter with the complainant.
The
complainant will be supplied with this Collection Management Policy, including
the "Request for Reconsideration of Materials" form. If the request is for a withdrawal of
material, the Library Director will examine the item in question, consult
reviews, and determine whether it conforms to these policies. If it is a request for the addition of an
item not previously selected, the Library Director will consider the addition
and inform the complainant of the reasons for the decision. The North Plains Library Board will also be
notified of the request and of the decision.
Materials
subject to a request for withdrawal shall not be removed pending final
action. If the complainant wishes to
appeal the decision of the Library Director, he/she must present the complaint
in writing to the North Plains Library Board for final review. In addition, the complainant may attend a Library
Board meeting and participate in the Public Comments section of the
agenda. The Library Board will consider
the complaint and the staff recommendation and will make the final decision on
the appeal. Each "Request for
Reconsideration of Library Materials" will be limited to one challenge per
title every five years.
Request for Reconsideration of
Materials
(This form must be filled out completely.)
Title
__________________________________________________________________
Author
________________________________________________________________
Publisher
_________________________________ Date ________________________
In
which format is this title? Book,
Magazine, Other ____________________________
(In
the text below, "book" is used to refer to any of the various
formats.)
Request
from (Name) ____________________________________________________
Address
_______________________________________________________________
City
____________________ State ___ Zip ________ Phone(s) __________________
If
you are representing an organization, what is the organization’s name and
address?
______________________________________________________________________
The
entire book should be read before completing this form. Did you do so? _________
If
not, what parts/pages did you read? _______________________________________
To
what in the book do you object? (Please
attach comments if necessary.)
______________________________________________________________________
Are
you aware of reviews of this book? ______________________________________
How
do you believe this violates the library's Collection Management Policy?
______________________________________________________________________
Do
you have suggestions for additions to the collection that would complement or
balance this title?
______________________________________________________________________
What
would you like the library to do about this book?
______________________________________________________________________
M. SURPLUS BOOKS AND SIMILAR MATERIALS
HISTORY
Drafted
08/27/2014
Revised
by Library Staff 11/06/2014
Approved
by Library Board 12/10/2014
POLICY
North
Plains Library staff may determine that certain materials in the collection are
unused, underused, worn, or unacceptable for mending or rebinding. These items are determined to be surplus and
available for disposal.
BACKGROUND
The
City of North Plains owns all books and similar materials which have been
bought or donated and incorporated into collections at the Library. Because of space limitations, the collections
are weeded regularly. Surplus items may
be disposed of in a number of ways.
Books
and similar materials which are donated to the Library for potential use in the
collections are the property of the City of North Plains until Library staff
determines whether they are acceptable additions. If not used in the collections, these
materials will be treated in the same manner as outlined herein.
REGULATIONS
Books
and similar materials withdrawn from the library will be:
a. Sold
to the public by the Friends of the North Plains Public Library (FNPPL) with
proceeds going to the FNPPL, or
b. Sold
at a city auction with proceeds
going to the library budget, or
c. Sold
to a salvage business with proceeds going to the library budget, or
d. Given
away to a municipality, government, or non-profit organization for use in
collections or for sale (e.g. other Friends groups, schools, the Washington
County Jail Library, Goodwill, etc.), or
e. Disposed
of by recycling or taking to the landfill.
N. DONATIONS
HISTORY
Drafted
08/27/2014
Revised
by Library Staff 11/06/2014
Approved
by Library Board 12/10/2014
POLICY
The
North Plains Public Library encourages and accepts donations of library
materials with the understanding that such materials will be added to the
collections only if they meet the same selection criteria that the library uses
when purchasing materials. Refer to
Policy 2014 L. Collection Management.
Materials
donated as bequests and memorials are encouraged. Donors should consult the Library Director
before purchasing items to ensure they are not already in the collections and
to be approved as appropriate for the North Plains Public Library. Memorials will be marked with a bookplate and
notice sent to family members.
Donated
materials that do not fit within the selection criteria for use in the
Library’s collections may be accepted by the Friends of the North Plains Public
Library for its online sales program or for its physical sales.
Monetary donations, bequests, and memorials
are encouraged through the Friends of the North Plains Public Library, a
private, non-profit 501C3 entity. Donors
should consult the Library Director for further information.
BACKGROUND
Donations
are considered outright and unrestricted, to be used in the best interest of
the North Plains Public Library.
Neither
North Plains Public Library staff nor Friends of the Library members can
appraise donations for tax purposes. For
the protection of the donor, it is recommended that such appraisals be done by
a qualified disinterested party before bringing donations to the library. Receipts for donations are available.
The
North Plains Public Library is not to be interpreted as a depository for
records, in any format, owned or loaned by agencies, organizations, or
individuals, either on a temporary or permanent basis.
REGULATIONS
Donations accepted by the Library
include items in the following categories:
·
hardback
non-fiction books published within the past year
·
hardback
fiction books published within the past year
·
hardback
children's books published within the past year
·
movies on DVD published within the past year.
(All discs must be present and
housed in a
plastic jewel case with original cover.)
Donations
accepted by the Friends
of the North Plains Public Library, and which should be taken directly to the
Jessie Mays Community Hall Annex at 30975 NW Hillcrest Street in North Plains, include
items in the following categories:
·
hardback
non-fiction books
·
hardback
fiction books
·
hardback
children's books
·
movies
on DVD
(All discs must be present and
housed in a
plastic jewel case with original cover.)
·
books
on CD
·
trade
paperback books published within the past year
·
mass
market paperback books
·
audio
books on tape
·
craft patterns or books (All pieces must be intact.)
·
textbooks
·
collectable
maps
·
older,
collectable books
·
selected
magazines (professional journals)
·
vinyl
record albums of any age, undamaged
·
trade, automotive, or how-to manuals.
Donations not accepted by either the Library or the Friends
include:
·
books
with excessive highlighting or writing
·
oversized
coffee table books
·
VHS
movies
·
DVD movies
reproduced by a third party (pirated/bootlegged)
·
DVD movies housed
in a cardboard sleeve
·
DVD movies with
bad quality audio or fuzzy visuals
·
items
in poor condition, falling apart, musty, or mildewed
·
Reader’s
Digest Condensed Books.
O. PROGRAMMING
HISTORY
Drafted
01/17/2015
Revised
by Staff 02/05/2015
Approved
by Library Board 02/18/2015
POLICY
The
North Plains Public Library is an educational and cultural community
center. To fulfill this role, programs
will be planned to meet the interests and needs of the community. Programs will also help to enhance and extend
the library collections, and to highlight library materials and services.
BACKGROUND
The
Library presents programs that offer information, education, and recreation to
the residents in our service area.
Programs represent the wide range of ideas and views contained in the
materials collection and represent the library's philosophy of free access to
information. Programs provide outreach to the community and this in turn allows the
library to forge partnerships with a wide variety of groups and individuals and
to attract both existing and new users.
REGULATIONS
Library-sponsored
programs will be free and open to the public.
These programs will often be presented in cooperation with other
agencies and institutions as well as other public and private resources such as
the Friends of the North Plains Public Library.
The Library reserves the right to set
age limits for some programs. For
planning reasons, registration may be required for some events. The Library reserves the right to limit the
attendance at events due to wishes of the presenter or space
considerations. The Library reserves the
right to cancel a program.
Individuals
or organizations presenting a program may have products or services to sell,
such as authors who come to speak about books they have authored, performers who
have recordings or items related to their performance available for sale, and
artists who have artwork to sell. Books,
recordings, art and other items related to the presentation may be sold before
or after the presentation.
P. BULLETIN
BOARD - DISPLAY AND DISTRIBUTION OF LITERATURE
HISTORY
Drafted
11/22/2014
Revised
by Staff 12/04/2014
Approved
by Library Board 12/10/2014
POLICY
The
North Plains Public Library will display posters of community announcements and
notices of public agency meetings. The
Library will also perform the function of distribution center for free printed
materials. Posters, notices, and
materials for distribution must focus on forthcoming regional events of
cultural, educational, recreational, civic, and social service interest.
Activities
posted or materials distributed will be limited to those of 501C3
organizations, government agencies, and public news sources.
BACKGROUND
Space
for posting announcements and distribution of materials is provided as a public
service. Priority is given to library
programs, library-sponsored events, and materials most frequently utilized by
the public.
REGULATIONS
Posters,
notices, and material for distribution must first be submitted to library
staff. Posting, distributing, and
removing items will only be done by library staff or designated
volunteers. Permanent display of
posters, notices, and materials for distribution is not possible due to limited
availability of space.
The
posting of an announcement or distribution of printed materials does not
indicate library or city endorsement, approval, or responsibility for content
or activity listed therein. In all
instances, the North Plains Public Library reserves the right to refuse to post
or refuse to distribute any announcement or publication.
Display
of activities and events and interpretation of these policies will be made at
the discretion of the Library Director.
Variances must be taken to the North Plains Library Board.
Q. EXHIBITS AND DISPLAYS
HISTORY
Drafted
02/14/2015
Revised
by Staff 03/05/2015
Approved
by Library Board 03/18/2015
POLICY
Artwork
and exhibits shall be presented with the intent to inform the public of the
wide range of interests and talents within the community and shall be
informational, educational, cultural, or historical.
BACKGROUND
Public
libraries have traditionally encouraged and presented opportunities for free
expression and access to ideas by providing various subjects through various
formats.
REGULATIONS
Displays/exhibits
will be previewed by Library Board members and scheduled through library
staff. Interested artists are asked to
submit photographs via email to the Library Director of the pieces they would
like to display. The photographs will be
disseminated to Library Board members who will make the determination about
whether the submitted artwork is acceptable.
Artwork
and exhibits are not permanent and typically will be on display for one or two
months. Allowing use of space for
artwork and exhibits does not constitute library or city endorsement of the
organization’s or individual’s beliefs.
Coordination of exhibits shall be through the Library Board and/or
library staff. It is permissible for the
artist/owner to advertise the price of items for sale, though sale transactions
shall take place between seller and buyer after the exhibit is finished.
Wall
space in the Program Room is available for artwork and exhibits that can be
hung. At this time, only two-dimensional
pieces can be accepted for display.
There are no cases available for display of three-dimensional items, and
it is not permitted to use shelving for such displays.
Artwork
and exhibits may be considered for presentation based on the following
criteria:
·
Relevance
to the community
·
Of
interest to a general audience or to youth
·
Historical
relevance
·
Originality
of content or approach
·
Relationship
to library collections
Artwork
and exhibits are excluded from presentation based on the following criteria:
·
Available
space
·
Campaign
materials of a partisan nature
·
Advertising
designed for individual or commercial profit or gain
·
Displays
that exceed the dimensions of the available wall space
·
Inappropriate
for young audiences
·
Violation
of any library regulation or applicable law
The
following is an outline of information for preparing art for exhibition at the
North Plains Public Library. Artists
should visit the computer lab where artwork is displayed to become acquainted
with the hanging system BEFORE arriving to put up their art. Insufficient preparation may result in a
delay in exhibition and/or charges for supplies necessary for the artwork to
conform to the hanging system.
· All artwork must be framed. The hanging system consists of adjustable wires on a track. At the end of each wire is a hook that fits under the lip of the picture frame or attaches to a hanging wire. Frames must provide a large enough lip for the hook and/or a hanging wire. No adhesives of any kind are to be used on the walls so the artwork MUST fit the system.
· All paperwork must be completed before the artwork is hung. This includes the signed contract and artwork list for insurance purposes.
·
Starting
and ending dates of the display shall be agreed upon before installation.
·
The
display shall be installed and uninstalled during hours when the library is
closed to the public.
·
The
organization or artist or source of the display must be identified with the
display and in all publicity.
·
Labels must be printed in advance and state the
title of the piece, dimensions, and price (or NFS). Additional information is optional. The labels must not exceed six inches square and should obscure as little
of the display as possible.
·
An About
the Artist page and supplemental photograph are required. These will be used for display in the
computer lab and for our website and newsletter.
Because
this is a working library, preserving the function of the computer lab is of
the highest importance. Artwork that is
cumbersome or does not fit the outlined criteria will not be included in the
exhibition. Library staff
are available to speak with prospective artists ahead of time and can
often determine how to accommodate oversized pieces with multiple hooks and
wires.
Request for Reconsideration of
Exhibits or Displays
Any
objection to the presence or absence of artwork will be given a fair
hearing. All complaints will be referred
to the Library Director who may discuss the matter with the complainant and/or
provide a copy of the Artwork and Exhibits in the Library Policy and Artwork
Exhibition Instructions. The complainant
may also be supplied with the "Request for Reconsideration of Exhibits or
Displays" form.
Artwork
subject to a request for withdrawal shall not be removed until the
reconsideration process is final. The
complainant must present the complaint in writing to the North Plains Library
Board for review. In addition, the
complainant may attend a Library Board meeting and participate in the Public
Comments section of the agenda. The
Library Board will consider the complaint and will make the final decision on
the appeal.
Request for Reconsideration of
Exhibits or Displays
(This form must be filled out
completely.)
Title
__________________________________________________________________
Artist
_________________________________________________________________
Request
from (Name) ____________________________________________________
Address
_______________________________________________________________
City
_____________________ State ___ Zip _____ Phone(s) ____________________
If
you are representing an organization, what is the organization’s name and
address?
______________________________________________________________________
To
what in the artwork do you object?
(Please attach additional comments if necessary.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
How
do you believe this violates the library's Exhibits and Displays in the Library
Policy?
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Do
you have suggestions for additions to the display that would complement or
balance this piece?
______________________________________________________________________
What
would you like the library to do about this artwork?
______________________________________________________________________
______________________________________________________________________
R. INTERNET AND OTHER TECHNOLOGY
HISTORY
Drafted
08/27/2014
Revised
by Library Staff 09/04/2014
Approved
by Library Board 10/21/2014
POLICY
The
library provides the following services in order to fulfill individual
informational needs for day-to-day living as well as cultural, educational, and
leisure pursuits:
· computers for public use (subject to Internet filtering)
· wireless access for personal devices such as laptops and tablets
· access to subscription databases
· Nooks and Kindles for checkout with pre-loaded e-books
· direct Internet access, which provides a broad range of other resources
BACKGROUND
The
library strives to serve people of all ages at all levels of need and considers
its endorsement of the American Library Association’s Library Bill of Rights
and Freedom to Read documents to apply to the use of electronic
information. The North Plains Public
Library also endorses ALA's Access to Digital Information, Services and
Networks: An Interpretation of the Library Bill of Rights. This document can be found at:
http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/accessdigital.
REGULATIONS
Patrons
should be aware that filtering software is far from perfect; it may allow some
inappropriate content to pass through and may block appropriate sites. The
computers in the computer room are programmed to give the user the option of
turning the filter off at the start of the session. The youth computers near the children’s area
of the library are filtered all the time, with no option to turn the filter
off.
As
with other materials in the library
collection, the Internet is available to all library customers. Patrons
are expected to be considerate in their use of the Internet. The general Rules of Conduct for Library
Users also apply to patrons using computers.
Patrons
must be at least eight years of age to use the computer stations since basic
reading, writing, typing, and familiarity with computer machinery are necessary
for appropriate use of the equipment.
Therefore, patrons under eight years of age are required to be directly
supervised by a parent/guardian in order to use a computer.
Computer
workstations are available on a first-come, first-served basis. If someone is waiting to use a workstation,
use is limited to 60 minutes. If patrons
have already been using the workstation for 60 minutes, they are expected to
surrender use of the workstation immediately.
Internet patrons who must give up a workstation after the time limit may
resume computer use when one becomes available again. If no one is waiting to use a workstation,
the patron may request to extend the usage time.
All
patrons are asked to respect the privacy of other patrons and not attempt to
view or read, censor or comment upon what others are viewing. Computer workstations are in public areas,
and privacy cannot be guaranteed, though privacy screens are in place on each
computer to help protect confidential information such as health and financial
data. Patrons are responsible for which
sites they select to visit, but should be aware that others may be
involuntarily exposed to what is displayed.
By
mutual agreement, two or more persons may share one access session as long as
their behavior and conversation do not disturb other patrons or library staff and they do not
physically block or impede access within the library.
Printing
costs are applied whether the patron brings paper or uses library paper. Printing is not available for laptops.
Patrons
may save documents or personal files to a removable storage device. The computers do not allow patrons to
permanently save to the hard drive. The library is not responsible for loss of
data that may occur when saving documents.
Documents are not saved automatically when a computer station times out.
Patrons
may not engage in any activity that is illegal, unethical, libelous, or
slanderous. Viewing sexually explicit
sites is not permitted.
Patrons
must abide by copyright laws and licensing agreements.
Patrons
may not distribute unsolicited advertising via the Internet.
Patrons
must employ listening devices such as earbuds or headphones to hear computer
sounds.
The
library reserves the right to
block any sites or activities that degrade computer network performance.
Patrons
may not eat or drink while using the Library’s computers/electronic
devices or while in the computer room.
Patrons may not eat in the main library area. (Lidded drinks are allowed while patrons are
seated at tables in the main library.)
The
library does not guarantee that
Internet service will be uninterrupted or error-free. Patrons should be aware that not all sources
on the Internet provide accurate, complete, or current information. The North Plains Public Library is
responsible only for the content of its own library website and related social media sites. The library
does not monitor and has no control over the information available on the
Internet and cannot be held responsible for the content, accuracy, or quality
of the information retrieved or images viewed.
S. USE OF LIBRARY EQUIPMENT - PROJECTOR
HISTORY
Drafted
08/27/2014
Revised
by Library Staff 09/04/2014
Approved
by Library Board 10/21/2014
POLICY
A
projector is available for checkout to individual members of non-profit
organizations located within the North Plains Public Library’s local service
area.
BACKGROUND
Local
non-profit organizations such as the North Plains Community Garden Club and the
North Plains Historical Society have occasionally requested use of a projector
for presentations at meetings held in private homes or in the grange hall.
REGULATIONS
The
projector may be borrowed for use outside the library when it is not being used
for library or city purposes. It may be checked
out to the non-profit organization by a member, aged 18 or older, whose library
card is in good standing. The projector
may be reserved up to one month in advance of checkout. Equipment must be picked up and returned
during the library’s regular hours of operation. The library projector must be checked out and
checked in by a staff member who will verify that the equipment is in working
order and that all pieces on the checklist are present before the borrower
leaves the desk. All items must stay
together within the case for checkout and checkin.
Detailed
instructions for the use of the projector are located within the equipment
case. When using the projector, the
equipment must be set up and powered down exactly per the instructions
provided. Failure to do so properly can
result in damage to the bulb. Before
checking out the projector for the first time, the organization representative
must arrange to meet with appropriate library staff to learn how to properly
and safely use the equipment.
Do
not touch the projector around the lamp or vents during or immediately after
use because this could result in a burn.
Neither the North Plains Public Library nor the City of North Plains is
liable for any injury that may result while using this equipment.
Users
accept full financial responsibility for damage or loss by signing the
projector usage agreement. Replacement
costs:
Case $ 55 Remote control $ 40
Projector $360 Projector bulb $200
Power
cord $ 20 Instruction sheet $ 5
VGA
connector cable $ 35
The
library projector may not be utilized by individuals for personal use. It may not be utilized for showing
copyrighted movies without a public performance license.
AGREEMENT FOR USE OF
LIBRARY EQUIPMENT - PROJECTOR
I
agree to assume full responsibility for the North Plains Public Library’s
projector and peripherals during the time that they are checked out to me. I will return the equipment to the desk where
I checked it out and understand that if I do not, I will be charged a late fee
of $5 for every hour it is overdue. I
will not leave the projector unattended at any time, and I will protect it from
damage. I will pay full repair and/or
replacement costs in the case of damage, theft, or loss.
My
signature below acknowledges that I have read and agree to the terms above.
Signature
of Borrower: __________________________________________________
Name of Borrower (printed):
LAST________________________________ FIRST ___________________________
Borrower’s Library Card Number:
23614___________________________________
Date
of equipment checkout
________________________ Time
_______________
Date
equipment is to be returned
____________________ Time
_______________
Equipment
OUT (Staff Initials _____) Equipment
IN (Staff Initials _____)
c Case
c Case
c Projector c Projector
c Power
cord c Power
cord
c VGA
connector cable c VGA
connector cable
c Remote
control c Remote
control
c Projector
bulb c Projector
bulb
c Instruction
sheet c Instruction
sheet
A copy of this agreement
will be provided to the borrower upon checkout.
T. USE
OF LIBRARY MEETING ROOM
HISTORY
Drafted
01/17/2015
Revised
by Staff 02/05/2015
Approved
by Library Board 02/18/2015
POLICY
The
North Plains Public Library Meeting Room is used for Library-sponsored meetings, events, and programs. It is also available for use by civic or
non-profit groups before or after hours.
BACKGROUND
As
a department of the City of North Plains, the Library is operated by the
municipality, and the policies, rules, and regulations of the City shall apply.
REGULATIONS
Because
the Meeting Room is also where the public access computers are located, during
operating hours of the Library,
the room will be exclusively reserved for use by Library staff, volunteers, and
patrons.
Security
of the building, and materials and equipment within it must be maintained. Therefore, a Library staff person or
designated representative (e.g. officer of the Friends of the Library) must be
present while meetings are conducted before or after hours.
During
non-operating hours of the Library,
when the Meeting Room may be reserved for use by outside groups, the City fee
schedule shall apply. The Friends of the
Library shall be exempt from fees for use of the facility.
Meeting
Room capacity per the Fire Marshall is 29 people.
U. ADOPTION
OF AMERICAN LIBRARY ASSOCIATION (ALA) POLICIES
HISTORY
Drafted
08/27/2014
Revised
by Library Staff 01/08/2015
Approved
by Library Board 01/21/2015
POLICY
The
North Plains Public Library adopts the following American Library Association
(ALA) policies:
Code
of Ethics
(http://www.ala.org/advocacy/proethics/codeofethics/codeethics)
Library
Bill Of Rights
(http://www.ala.org/advocacy/intfreedom/librarybill)
Policy
on Confidentiality of Library Records
(http://www.ala.org/advocacy/intfreedom/statementspols/otherpolicies/policyconfidentiality)
Freedom
to Read Statement
(http://www.ala.org/advocacy/intfreedom/statementspols/freedomreadstatement)
Freedom
to View Statement
(http://www.ala.org/advocacy/intfreedom/statementspols/freedomviewstatement)
Access
to Library Resources and Services for Minors
(http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/freeaccesslibraries)
Access
to Digital Information, Services, and Networks
http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/accessdigital
BACKGROUND
The American Library Association Policy Manual includes
statements of policies adopted by the ALA Council. Oregon public libraries are advised to adopt
certain ALA policies as stated in the Oregon Library Association, Public
Library Division, Standards for Oregon Public
Libraries (approved 2014 revision).
REGULATIONS
The
North Plains Public Library endorses and follows the above-listed American Library
Association (ALA) policies.
V. ADHERENCE TO CITY RULES AND REGULATIONS
POLICY
HISTORY
Drafted
08/13/2014
Reviewed
by Library Staff 01/08/2015
Approved
by Library Board 01/21/2015
POLICY
As a condition of employment or service given, North Plains
Public Library employees and volunteers are subject to the rules and
regulations outlined in the City’s Employee Handbook (revised 10/2013) and the
Occupational Safety and Health Manual (revised 08/2011).
BACKGROUND
The City of North Plains is an organization that values its
employees. These two public documents
are provided as guides to
employment provisions and expectations, but they are not intended to limit the
discretion of the City in managing and supervising employees.
REGULATIONS
As new employees begin their service to the community, they
are required to read these documents. If
there are questions or concerns, employees are instructed to contact their
Supervisor, their Department Head, or the City Manager for clarification. These documents are subject to revision as
the City’s policies evolve. Employees will be notified of changes as they
occur. Hard copies of the Handbook and
Manual are available in the library office, and electronic copies are available
on the City’s website.
HISTORY
Drafted
08/13/2014
Reviewed
by Library Staff 04/02/2015
Approved
by Library Board 04/15/2015
POLICY
The North Plains Public Library follows the rules,
regulations, and procedures established by the City of North Plains Finance
Department for the establishment of an annual budget, for the purchase of goods
and services (accounts payable), for the receipt of revenues (accounts
receivable), for payroll activities, and for all other financial matters.
The City of North Plains is committed to responsible
financial management through financial integrity, prudent stewardship of public
assets, planning, accountability, and full disclosure. (Page 75, City of North Plains FY2014-15
Adopted Budget)
BACKGROUND
The
library adheres to city finance protocols to ensure fiscal accountability, to
delineate responsibility and authority, to appropriately use funds in support
of the library's mission and goals, and to be in compliance with appropriate
laws, ordinances, and city policies.
REGULATIONS
The fiscal year will be the first day of July to the last day
of June. Cash handling, deposits, staff
use of library credit cards, receipt of payments for overdue or lost materials
by cash, check, or credit card, submittal of bills for payment, and review of
the monthly trial balance will be conducted in the manner outlined by the
Finance Director and in cooperation with city staff. The entire City Finance Policy is found
online within the City of North Plains FY2014-15 Adopted Budget, pages 74-102.